How to create offline backup of Gmail to Windows Outlook?

Follow the given steps to create offline backup of your Gmail account to Windows Outlook.

Set up the Gmail account to use POP:

  • Sign in to Gmail account and open inbox.
  • Tap the gear icon and select Mail Settings.
  • Select the forwarding and POP/IMAP tab.
  • Check the option of “Enable POP for all mail (even mail thats already been downloaded)“
  • Press the Save Changes button.

Set up Gmail POP account in Windows Outlook:

  • Launch Outlook
  • Click on File > Info > Account Settings.
  • Select the Email tab.
  • Click on New.
  • Check the option of “Manually configure server settings or additional server types”
  • Press Next.
  • Select Internet Email and tap the Next button.
  • Configure the account with the given information

1.    Account Type: POP3

2.    Incoming mail server:

3.    Outgoing mail server:

  • In the fields of Email, Username and Password, give the details of your Gmail account.
  • Tap the More Settings button.
  • Select the tab of outgoing server and check the option of “Use the same settings as my incoming mail server.” and “My outgoing server (SMTP) requires authentication”
  • Press the tab of Advanced Settings. Click the options of “The incoming server port is: 995” and.   “This server requires an encrypted connection (SSL)“
  • Specify the TLS as outgoing encryption type.
  • Click OK and Next respectively.

Now the Outlook will save the .pst file of Gmail account in C:UsersusernameDocumentsOutlook Files

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